Privacy Policy | Vanderpool Law

OUR COMMITMENT TO YOUR PRIVACY

Vanderpool Law understands that real estate transactions and estate planning involve highly sensitive personal and financial information. We are committed to protecting your privacy in accordance with Tennessee Rules of Professional Conduct and applicable laws.

ATTORNEY-CLIENT PRIVILEGE NOTICE

IMPORTANT:

Information about your real estate transaction, estate plan, will, trust, or other legal matters sent through this website BEFORE establishing an attorney-client relationship is NOT protected by attorney-client privilege. Please do not send confidential information until we confirm representation.

INFORMATION WE COLLECT

Through Website Inquiries:

Your name, email, and phone number
Property addresses for real estate matters
General information about your legal needs
Website usage data and analytics

For Real Estate Transactions (Clients Only):

Purchase/sale contract information
Financial information for closing documents
Loan and mortgage information
Property title information
Insurance information
Personal identification for compliance

For Estate Planning Services (Clients Only):

Family and beneficiary information
Asset and property inventories
Financial account information
Healthcare preferences and directives
Burial and funeral wishes
Tax and estate planning information

HOW WE USE YOUR INFORMATION

Real Estate Services:

Conducting title searches and examinations
Preparing closing documents and deeds
Coordinating with lenders, realtors, and other parties
Recording documents with appropriate authorities
Issuing title insurance policies
Complying with real estate regulations and RESPA requirements

Estate Planning Services:

Drafting wills, trusts, and estate planning documents
Advising on estate and tax planning strategies
Preparing powers of attorney and healthcare directives
Assisting with probate and estate administration
Maintaining documents for future updates

INFORMATION SHARING & DISCLOSURE

We do not sell your information. We may share information only:

For Real Estate Closings: With parties necessary to complete your transaction (lenders, title companies, other attorneys, realtors) with your consent
For Estate Planning: With designated executors, trustees, or agents only as authorized in your documents
Legal Requirements: When required by law, court order, or professional conduct rules
Professional Services: With service providers who assist us (under confidentiality agreements)

DATA SECURITY

We implement security measures appropriate for sensitive legal and financial information:

Physical security for paper files and documents
Digital encryption for electronic communications
Secure storage of estate planning documents
Limited access controls for client files
Secure disposal of sensitive information

DOCUMENT RETENTION

Real Estate Files: Maintained according to Tennessee requirements and title insurance underwriter guidelines
Estate Planning Documents: Original wills may be stored in our fireproof vault. Copies of trusts and estate plans maintained per professional standards
Client Communications: Retained according to Tennessee Rules of Professional Conduct

COOKIES AND TRACKING

Our website uses cookies for:

Website functionality and security
Analytics to improve our services
Remembering your preferences

YOUR RIGHTS

You have the right to:

Request copies of your legal documents
Update your contact information
Correct inaccurate information
Request return of original documents (subject to retention requirements)
Revoke consent for non-essential communications

SPECIAL NOTICE FOR ESTATE PLANNING CLIENTS

Your estate planning documents may contain sensitive information about family members and beneficiaries. We maintain strict confidentiality and will only discuss your estate plan with authorized individuals or as directed by you in writing.

REAL ESTATE TRANSACTION NOTICES

Federal law (RESPA) and Tennessee law require certain disclosures and information sharing in real estate transactions. By engaging our services for real estate matters, you consent to necessary disclosures required to complete your transaction.

CONTACT US

For questions about this Privacy Policy or how we handle your information:

Vanderpool Law

256 Seaboard Lane, Suite G104
Franklin, TN 37067

Phone: (615) 771-9800

Serving Franklin, Nashville, Brentwood, Murfreesboro & 30+ Middle Tennessee cities

UPDATES TO THIS POLICY

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Check the "Last Updated" date for the most recent version.